Logmend / Reference

Personal information to keep out of the ITA file

OSHA does not collect worker names or addresses and asks employers to remove anything in the text columns that could identify a person.

Have the log open? Drop it in and get both ITA files with the errors repaired.

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Fields that are not submitted

Form	Field
300	Column (B), employee's name
301	Item 1, employee name
301	Item 2, employee address
301	Item 6, name of physician or other health care professional
301	Item 7, facility name and address if treated away from the worksite

Keep these out of the text columns

Names of employees, supervisors or other individuals
Social Security numbers
Telephone numbers
Home addresses
Email addresses
Healthcare provider information
Family member information

The seven text columns to read

CSV col	Header
D	`job_title`
F	`incident_location`
G	`incident_description`
T	`nar_before_incident`
U	`nar_what_happened`
V	`nar_injury_illness`
W	`nar_object_substance`

What the converter removes, and what it cannot

It never writes the name column. In the description and the four text answers it replaces the employee's full name (taken from column B of the same row, as written or as first and last name together) with "employee" and removes Social Security number patterns, phone numbers and email addresses, showing each change.

A first or last name standing on its own is pointed out but not removed, because many names are also ordinary words (Baker, Rose, May). You choose, cell by cell, with one click. Job title and location are never changed for names, and text you type into the page is kept as you typed it. The converter cannot recognise a supervisor's name, a nickname or a street address. Read the seven columns once.

OSHA also says it converts every birth date to an age on receipt and does not publish age, sex, date hired or the emergency room and hospital answers.

Short answers

Do I submit employee names to the OSHA ITA?

No. OSHA does not collect employee names or addresses and asks employers to remove names from narrative fields.

Sources

Read on 2026-11-10. OSHA can change these documents; the link is the authority. Logmend is an independent information tool. It is not affiliated with or endorsed by OSHA or the U.S. Department of Labor, and it is not tax, legal or professional advice.